What does it mean to archive mails? Email archiving is when you store the no longer necessary email data and shift the data to another storage device where it can stay for years to come. Archiving is mainly used for data that is currently not being used and inactive email data. Why should you archive emails? This question has haunted people for some time, and it is a question that is worth asking. Without knowing the importance of something, it’s hard to appreciate it and to get the most of it. It applies in the case of email archiving too. That is why we are going to go through some of the main reasons as to why email archiving is a must. Retention of all data: Email Archiving helps you keep a copy of the complete email data that comes in and goes out of the organization. It ensures that record management is done thoroughly since data is stored on a regular basis.Continuity: In the case of email server issues and Internet connection being lost, archiving is a blessing. Why? It is because you will have your email archives stored somewhere where you can quickly get access to them. It ensures business continuity at all times.Data mining: Effective data mining can be done on your email data since you will have a record of everything on a daily basis. Many organizations have already benefitted from this sort of data mining which helped them to gain more knowledge about the way the business is operating.Save money: Storing on the email server is quite expensive compared to storing your email archives on your Mac or any other storage device. Did you know that you can save over 80% of the costs? That is huge especially for an organization that is ever growing and exchanged thousands of emails on a daily basis.Company historical data: Email archiving is the most useful method of storing and keeping all of the enterprise’s email data. No other method even comes close to email archiving. Hence, it is a powerful tool that must be a vital part of every organization and business. Must have features of an archiving tool What are the must-have features of any archiving tool? Here are some things that an archiving tool should have: It should be able to work on its own after you set it up once. There should be minimal user intervention required from your side at any point...Read More

Well, that is if you have a software tool to archive Outlook 2011 Mac! Manual methods are always available if you don’t want to opt for a particular software tool to archive your Outlook 2011 emails. But why torture yourself to set the archiving rules and waste time doing everything when you can easily use a software tool that archives for you instantly on your very own Mac system? To understand our point of view better, imagine that you have to send a lot of information to someone who is living in another country. Would you rather write all the information then send it to them via post or would you just email everything to them? Of course, the second option is much faster compared to the previous option of sending a letter. In the same way, finding and using a specific software archiving tool is much more efficient to perform archiving rather than performing manual archiving procedures to archive Outlook 2011 emails. Just because manual archiving can be done without spending any money does not make them better than the software tools that have been specially designed to tackle the issue at hand; archiving. Archive all Outlook 2011 emails for Mac Now that we have established the basis let us move forward. One of the initial things that many people wonder about is if they should archive every email from their Outlook 2011 emails. Remember, the whole point of archiving is to keep all the email data safely in one place such as your Mac for an indefinite period. So yes, it would be ideal to archive all emails. That is not to say that you should archive everything including the emails that are not needed. Sometimes, we cannot predict what we might end up needing in the future. So it is up to you. But you should archive all the Inbox and Sent folder emails as well as any other folders where you might have valuable information stored and where important documentation or intellectual property is stored. You can ignore the Spam folders, but that is entirely your choice. Sometimes, a copy of every single email is regularly made so that a replica is stored in elsewhere apart from only the email server. Essentially the most important emails to store would be all that you have sent (with or without attachments) as well as the emails that you received...Read More