If you are an Apple Mac / MacBook user and looking to find out info on how to automatically back-up / Archive e-mail on your Mac Desktop / Laptop. We have created this Step by Step Guide detailing all possible options that you can follow to accomplish this task. A few possible options to accomplish this important task for Mac Users.
You need to Control- (Right) click your Inbox in Mail and select Archive Mailbox option from the contextual menu. You’ll be prompted to select a location for saving the native Apple Mail Backup mailbox archive (also referred as “mbox” files). Choose a location and click the Choose button.
In order to restore your emails when required, you’ll need to choose: File -> Import Mailboxes in the Mail application > choose Mail for Mac OS X > click Continue. Now Choose the folder where you have saved the Apple Mail .mbox mailbox archives and click Choose. A list of all the folders from the Archived mailboxes appears in the window for you to choose. You may check the ones you wish to restore and import and click Continue. Mail App will process and you have your emails back in the Import Folder Under On My Mac Header from the Mailbox List.
If you are looking for a more straightforward and more reliable automated option to automate the task of Apple Mail Backup and want to be at peace, knowing all your emails are backed up as they are received. Not just Automatically backed up but compressed and archived, so you Apple Mail Backup data is not hogging all your disk space.
You want to ensure that your critical mail data is also mirrored onto a USB Drive and on Cloud safely and regularly. Then Mail Backup X for macOS X is the right solution for you. It is easy to set up, simple to use, and works flawlessly.
Step 1: Please download and install the Mail Backup X Application on your Mac. Please follow the link for Install Instructions
Step 2: Once the installation is completed. Launch Mail Backup X from the Applications / Quick Launch Menu
Step 3: You may start the fully functional trial run for 15 days or activate it if you have already purchased a license.
Step 4: You May Choose to Setup a New Backup Profile from the Dashboard by Choosing option “Setup a New Backup”
Or You May Click My Backup Profiles on the Left side Bar in Dashboard > and Click “Set up a new Backup Profile”
Step 5: You Will be presented options to setup back for a list of Mail Clients > Choose Apple Mail and proceed to next step
P.S. : Users using macOS mojave and above might get an error “Disk access denied” . If it’s not already allowed while installing the App.
In order to fix this please Quit Mail Backup X from the Top menu bar. Next, Open OS X System Preferences > Open Security & Privacy, Under Privacy Tab find Full Disk Access in the list and > add Mail Backup X to the list of apps allowed full disc access.
Once the Disk access related error is fixed.
Step 6: Once you click and choose Apple Mail to setup a backup you are presented with folder structure from Apple Mail Accounts. Please select/ deselect the folders /out of all the mail accounts configured in Apple Mail you would like to be backed up from Apple mail client.
Click Continue to proceed.
Step 7: Now you are presented with Advanced options like setting:
Step 8: You can Set the location of backup to local disk drive or Cloud service by authenticating and adding Cloud Space ( at Present Google Drive, DropBox and Microsoft One Drive are supported) .
Now click Save.
Step 8: Apple Mail Backup Profile is set up and now your emails should have started to back up as per the options and settings you selected during the previous steps.